The Productivityist Podcast: Ideas And Tools For Personal Productivity | Time Management | Goals | Habits | Working Better

This episode is the latest in our monthly PM Talks series, where Patrick Rhone and I step back from tactics and tools to explore the deeper questions that shape how we live, work, and show up. What we planned to discuss was poise—but what we actually talked about was something more urgent.Recorded in real time as events were unfolding in Minneapolis and St. Paul, this conversation became about moral clarity, civic responsibility, and what it means to stay aligned when neutrality no longer feels like an option. This isn’t a polished debate or a tidy argument. It’s a candid conversation about right versus wrong—and why that distinction matters now.Six Discussion PointsWhy this conversation couldn’t follow the plan—and why that matteredThe difference between poise as composure and poise as alignmentWhy this moment isn’t about left versus right, but right versus wrongThe danger of performative belief and the erosion of truthHow lived experience carries weight even when it isn’t “linkable”What it means to keep liv

Working from home sounds simple—until kids, calendars, meals, meetings, and relationships all collide. In this episode, I sit down with Thom Gibson, a work-from-home dad and social media strategist, to talk honestly about what it really takes to make remote work and family life coexist.Thom is the founder of WFH Dads, and his perspective is grounded not in theory, but in lived experience—raising two young kids, navigating shared schedules with his wife, and building a workday that leaves room for presence, not just productivity.Six Discussion PointsHow Thom transitioned into working from home during the pandemic—and why he stayedWhy default schedules matter more than perfect plansThe overlooked power of clear boundaries between “work time” and “family time”How simplifying meals reduces daily decision fatigueWhy Thom changed his journaling practice after 15 yearsThe thinking behind the Six-Hour Workday Playbook for dadsThree Connection PointsWFH DadsGet The Six-Hour Workday PlaybookHow to Build a Powerful Jour

This week on A Productive Conversation, I sit down with Brad Stulberg, author of The Way of Excellence, to explore what excellence really means in a world obsessed with efficiency, optimization, and performative productivity. Brad has spent years studying sustainable excellence across sport, leadership, creativity, and life—and this conversation digs into why excellence is neither perfection nor hustle, but something far more human.Brad and I unpack the difference between true excellence and what he calls “pseudo-excellence,” why metrics often outlive their usefulness, and how habits like routine, curiosity, and gumption play a central role in meaningful progress. Along the way, we explore why satisfaction outlasts happiness, why flow isn’t always the goal, and how focusing on the task at hand—not the time on hand—changes everything.Six Discussion PointsWhy excellence must be reclaimed from hustle culture, optimization, and perfectionismThe difference between efficiency and excellence—and why short-term effic

There are moments when a conversation slows you down in the best possible way. My discussion with Brad Farris was one of those moments—a reminder that growth isn’t just about doing more, faster, or harder, but about becoming the kind of leader who can sustain momentum without burning everything down in the process.Brad has spent decades working alongside agency and expert-firm owners, helping them move past the $1M–$2M ceiling and into healthier, more durable growth. What stood out to me wasn’t just his experience—it was his insistence that the real work happens internally. The biggest constraint to progress, he argues, isn’t strategy or systems. It’s what’s happening between your ears.Six Discussion PointsWhy agency growth stalls at the $1M–$2M mark—and why effort alone won’t fix itThe hidden cost of hurry, speed, and “getting through the list”Why leadership is about choosing, not clearingHow inbox habits reveal whether you’re managing or leadingThe role of presence, energy, and reflection in better decision

This episode is the first installment of Season 3 in our monthly PM Talks series, where Patrick Rhone and I slow things down to explore the ideas that quietly shape how we live and work. This time, we start with an act of honesty right out of the gate—being transparent about when the episode was recorded—and let that openness set the tone for everything that follows.From there, the conversation unfolds into something deeper. We talk about honesty not as a moral stance, but as a practical one—especially when it comes to time, commitments, and the stories we tell ourselves about why things don’t happen. January has a way of inviting big intentions, and this discussion is a timely reminder that clarity begins with truth.Six Discussion PointsWhy the hardest lies to spot are the ones we tell ourselvesThe difference between urgency and immediacy—and why it matters“I don’t have time” as a story, not a factHow calendars can act as commitments, not constraintsHonesty about capacity, energy, and personal rhythmsWhy kno

In this episode of A Productive Conversation, I sit down once again with author and researcher Chris Bailey to explore what it really means to live—and work—intentionally. This conversation centers on his latest book, Intentional: How to Finish What You Start, and the decade of curiosity that led him there.We dig into why goals often fail us, how culture shapes our relationship with productivity, and why values—not habits, hacks, or willpower—sit at the core of meaningful progress. This isn’t a surface-level productivity chat. It’s a thoughtful examination of why we do what we do, and how to align our days with who we actually are.Six Discussion PointsWhy values—not goals—are the true drivers of intentional actionThe “intention stack” and how daily actions connect to lifelong directionWhy SMART goals aren’t as smart as we’ve been led to believeCultural differences in how productivity and calm are valuedNight owls, morning routines, and the danger of “sepia-toned” goalsThe role of reflection in escaping defaul

This is a reflective, solo episode where I share twelve essential TimeCrafting tips—not as rules or resolutions, but as orienting ideas you can return to whenever your days feel scattered or misaligned. Think of this as a pause at the edge of the calendar year, and an invitation to relate to time differently. These tips are meant to be lived with, not completed. You don’t need all twelve. One idea is often enough to begin again. Whether you’re closing out a year or simply noticing that your relationship with time feels off, this episode offers a grounded way to reset without pressure.These twelve tips aren’t meant to be applied all at once—or perfectly. They’re ideas to return to when you notice drift, friction, or fatigue creeping in. Progress doesn’t require dramatic restarts. It asks for awareness, honesty, and the willingness to come back. Wherever you are in your year—or your life—I hope this episode helps you take a gentle step toward what matters.You don’t have to absorb all of this at once—just stay w

In December 2024, Erik Fisher and I sit down to explore the alphabet of productivity — a tradition that started as a one-off idea and has now become an annual ritual. This year, we dove back in to see how our thinking has shifted, sharpened, or completely transformed. Turns out, a lot can change in a year… especially when life, work, and expectations rearrange themselves without asking permission.In this special episode of A Productive Conversation, Erik joins me to unpack the first half of our A-to-Z list – the second part is featured on Eriks' podcast, Beyond the to-Do List. It’s a rich mix of practice, philosophy, and the very human realities that shape how we show up to our work. If you’re craving a more grounded, nuanced approach to productivity, this conversation is an invitation to rethink your rhythms.Exploring productivity through the alphabet isn’t about clever wordplay — it’s about noticing how our relationship with work evolves year after year. Erik and I always walk away from these conversations

This time on A Productive Conversation, I sit down with someone who has spent decades at the intersection of technology, leadership, and what it means to remain truly human. Faisal Hoque isn’t just writing about AI from afar—he has lived inside this world for more than thirty years. From founding multiple companies to advising global organizations and government agencies, he brings a rare blend of deep technical expertise and grounded philosophical clarity.In this conversation, we get into his newest book, Transcend: Unlocking Humanity in the Age of AI, and explore the place where innovation meets conscience. We talk about fear and fascination, the frameworks that help us navigate uncertainty, and the practical ways AI is already reshaping how we think, work, and relate. It’s a wide-ranging, honest exchange about what we stand to gain—and what we can’t afford to lose.Six Discussion PointsWhy the rise of generative AI is only the beginning—and why thinking still mattersHow fear and fascination operate as “twin

This episode marks the final PM Talks conversation of the 2025 calendar year, and it’s a fitting one: Patrick and I explore legacy — not as something we engineer, but as something that unfolds in the stories others tell about us. As always, this episode is part of our monthly PM Talks series, and it might be the most reflective note we’ve ended on so far.We talk about time, presence, family, uncertainty, and the way small choices echo long after we’re gone. This one weaves philosophy into the everyday in a way that feels real, grounding, and honestly necessary as we close out the year.Six Discussion PointsWhy time feels like it’s accelerating as we age, and how presence slows the smaller slices of our daysThe balance between certainty and agency — and how we navigate what we do and don’t controlWhy trying to “control” your legacy is ultimately a losing battleHow stories — both true and inferred — shape the legacies we inherit and the ones we leaveThe importance of documenting your own story so others don’t ha

Most of us think of sleep as a nightly event. Michael Breus thinks of it as a lifelong pattern—a shifting, evolving chronotype that changes as we age. Every time he joins me, we end up deep in the details of how rest, alertness, and biology shape our days. This conversation was no different.In this episode, Michael and I dig into the core ideas behind his book Sleep, Drink, Breathe, why wellness keeps getting more complicated, and how simple habits—done with intention—can create real momentum. We also get into mouth taping, CPAP myths, the rise of at-home sleep tests, and why hydration and breathwork may be more important than most people realize.Six Discussion PointsHow chronotypes shift as we age—and why both of us are noticing that shift right now.The three “dominoes” of wellness and why breathing and hydration often need fixing before sleep.Why wellness feels overwhelming today, and the simple starting points Michael recommends.The real science behind mouth taping and why it can be risky without proper sc

In this episode of A Productive Conversation, I sit down with Quang X. Pham — entrepreneur, author, and the first American of Vietnamese descent to become a U.S. Marine Corps aviator. Quang’s story is the definition of an underdog’s rise — from a young refugee in America to leading a Nasdaq-listed biotech company. His new book, Underdog Nation: Zero in on Effort and Results for Success, captures the lessons learned through perseverance, purpose, and performance.Our conversation dives into what it truly means to be an underdog — not just in sports or business, but in life. We explore the power of confronting limitations, committing with conviction, and using adversity as fuel for achievement. Quang’s experiences in the Marine Corps, pharmaceutical industry, and biotech leadership bring nuance and depth to the conversation on resilience, effort, and results.Six Discussion PointsHow arriving in America as a 10-year-old refugee shaped Quang’s early understanding of effort and resultsLessons from his time as a U.S

This episode of A Productive Conversation features Chris Dalla Riva, a musician, data analyst, and Senior Product Manager at Audiomack who bridges the gap between creativity and analytics. Chris joins me to discuss his book Uncharted Territory: What Numbers Tell Us About the Biggest Hit Songs and Ourselves.As part of his research, Chris listened to every Billboard Hot 100 number-one song—nearly 1,200 of them—tracking trends, rating songs, and discovering how randomness, technology, and taste shape what becomes a hit. We explore the intersection of numbers and nuance, how data can deepen our understanding of art, and what the patterns of pop music reveal about us.Six Discussion PointsThe origin of Chris’s experiment to listen to every Billboard number-one hitWhy Bob Dylan never topped the Hot 100—and what that says about luck and timingHow data, subjectivity, and quality intertwine when rating songsThe cyclical nature of musical trends, from movies to TikTokThe uneasy relationship between music and technology—

This latest edition of our monthly PM Talks series dives into a topic that underpins nearly everything we do: trust. From trusting the moment you’re in to trusting the systems you build, Patrick Rhone and I explore how this single word quietly defines the way we live, work, and connect.In this conversation, we move from the personal—trusting ourselves, our instincts, and our attention—to the societal, exploring what happens when trust erodes in our institutions, technology, and even the tools meant to make life easier.Six Discussion PointsWhy trusting the moment enhances presence—and how presence strengthens trust.How trust manifests in everyday choices, like buying a car or managing a calendar.The connection between simplicity, minimalism, and building trustworthy systems.Why democracy, money, and even productivity all rest on unseen foundations of trust.The difference between a trusted system and your trusted system.How patience, presence, and attention preserve trust over time.Three Connection PointsPatric

This episode is sponsored by Bento Focus — the ADHD-friendly focus timer that helps you do less, better. Limit your day to three meaningful tasks, build calm routines, and stay focused with beautiful Japanese-inspired themes. Try it today at dub.sh/mike-bento-podcast.In this episode of A Productive Conversation, I sit down with James Kimmel Jr., JD — a Yale lecturer, lawyer, and leading researcher on the neuroscience of revenge. His new book, The Science of Revenge: Understanding the World’s Deadliest Addiction—and How to Overcome It, explores why our brains crave retaliation and how forgiveness can literally rewire us toward peace.Our conversation begins with a deeply personal story that shaped James’s life’s work and unpacks how revenge functions like an addiction — one fueled by pain, dopamine, and unchecked desire. What follows is a fascinating look at how our minds process grievance, why forgiveness is a neurological superpower, and how awareness can keep us from being consumed by cycles of anger and ret

This episode is sponsored by Bento Focus — the ADHD-friendly focus timer that helps you do less, better. Limit your day to three meaningful tasks, build calm routines, and stay focused with beautiful Japanese-inspired themes. Try it today at dub.sh/mike-bento-podcast.In this episode, I sit down with Hannah Bookbinder, founder of AcademicAlly, LLC, and creator of the MyTOAD App—an innovative tool designed to help people manage time, organization, accountability, and focus. With over 25 years of experience supporting neurodivergent individuals, Hannah brings both expertise and empathy to the conversation.We explore how understanding one’s unique wiring leads to better productivity and a stronger sense of agency. Hannah’s insights reveal how reframing ADHD through curiosity, compassion, and structure can turn what feels like chaos into capability.Six Discussion PointsThe story behind the MyTOAD App and how it helps users manage time, organization, accountability, and focus.Why “Eat That Frog” doesn’t always work

This episode is sponsored by Bento Focus — the ADHD-friendly focus timer that helps you do less, better. Limit your day to three meaningful tasks, build calm routines, and stay focused with beautiful Japanese-inspired themes. Try it today at dub.sh/mike-bento-podcast.In this episode of A Productive Conversation, I sit down with Anthony Verdino — a licensed clinical social worker and author of CBT Simplified. Drawing from both his professional expertise and personal story of resilience, Anthony shares how cognitive behavioral therapy (CBT) can be applied beyond the therapy room — into the way we think, act, and feel in our everyday lives.We explore how small shifts in thought and behavior can create profound changes in productivity and well-being, especially in a world that often mistakes busyness for progress. Anthony offers practical ways to align mindset with action and shows how reframing, acceptance, and self-care can transform not just how we work, but how we live.Six Discussion PointsThe core principles

This episode is sponsored by Bento Focus — the ADHD-friendly focus timer that helps you do less, better. Limit your day to three meaningful tasks, build calm routines, and stay focused with beautiful Japanese-inspired themes. Try it today at dub.sh/mike-bento-podcast.When you’re managing ADHD—or simply navigating the distractions of modern life—traditional productivity tools often fall short. My guest, Skye Waterson, knows this better than most. A former academic turned ADHD coach and founder of Unconventional Organisation, Skye has helped hundreds of professionals—from entrepreneurs to executives—craft systems that support their unique brains instead of fighting against them.In this conversation, Skye and I explore the science behind ADHD, the myths that persist around productivity, and how to design frameworks that meet you where you are. Whether you’ve been diagnosed, suspect you might have ADHD, or simply want to focus better in a world full of noise, this episode offers practical wisdom grounded in resea

This episode is the latest in our monthly series PM Talks, where Patrick Rhone and I dive into ideas that shape the way we approach work, time, and life. In this conversation, we explore the theme of clarity—how it shows up in our days, why it matters, and what can get in the way of it.Patrick and I both share personal stories—from missed football games to unexpected ISP issues—that highlight how clarity isn’t something we stumble upon, but something we need to cultivate. We talk about how structure and spontaneity coexist, and how clarity can be found even when life throws curveballs (or waves, as one Zen monk would put it).Six Discussion PointsWhy sports outcomes and emotional responses can affect clarity in daily lifeThe value of scaffolding (like time theming) to provide focus without rigidityLessons from the New Yorker article Can You Really Live One Day at a Time?Insights from Paul Loomans’ Time Surfing and how it relates to productivity practicesThe role of feelings: how they can cloud or create clarit

In this episode of A Productive Conversation, I sit down with Jesse J. Anderson, a writer, speaker, coach, and ADHD advocate whose work has resonated with countless people navigating life with ADHD. He’s the author of Extra Focus: The Quick Start Guide to Adult ADHD and the voice behind the popular newsletter of the same name.Jesse brings a mix of humor, honesty, and lived experience to the conversation. We dive into the challenges of attention, time, and motivation—and the strategies that can help not only those with ADHD, but anyone who wants to work with their brain instead of against it.Six Discussion PointsHow Jesse’s diagnosis at 36 reframed his past struggles and opened new possibilities.The concept of the “clockless mind” and why time feels so different for those with ADHD.The oscillation between friction and flow—and how to recognize both.Jesse’s “4Cs” framework (Captivate, Create, Compete, Complete) for unlocking motivation.Rejection Sensitive Dysphoria (RSD) and how it impacts relationships and sel